The organiser's toolkit: what Exogi does for people who run teaching sessions

The easy part is the teaching. The hard part is everything around it.

If you organise teaching — whether it’s a weekly departmental session, a regional study day, or a trainee-led presentation — you know the admin that comes with it. Booking rooms is the easy part. The hard part is everything after: did anyone show up? What did they think? How do you reach the people who attended?

Exogi is designed to handle the admin around teaching sessions, so you can focus on the teaching itself.

Feedback automatically chased, collated, and sent to you

After each session, Exogi sends feedback surveys to attendees automatically. If they don’t respond, it sends reminders. Once the feedback window closes, the responses are collated into a report — scores, distributions, free-text comments — and delivered to you by email.

You don’t write a single email. You don’t chase a single person. You don’t build a single spreadsheet. The feedback arrives, ready to read.

This matters because feedback that doesn’t get collected doesn’t exist. And feedback that sits in a spreadsheet never gets read. Automatic collection and delivery means you actually see what attendees thought — and can act on it.

Attendance captured before you’ve left the room

Before the session ends, attendees receive a prompt asking them to confirm their attendance. They tap a link, confirm, and the record is created. By the time you’re packing up, you know who was there.

No paper sign-in sheets. No illegible handwriting. No stack of registers that sit on a desk for months. Digital attendance, captured in real time, linked to each attendee’s profile.

For trainees, this also creates a teaching log entry — evidence for their portfolio, captured at the point of attendance rather than reconstructed months later.

Direct communication with attendees

Need to share slides after a session? Follow up on a discussion point? Let attendees know about a related upcoming event? Exogi gives you a communication channel to everyone who registered or attended your session.

This is particularly useful for multi-session events or courses where you need to keep participants informed between sessions.

Open your education to trainees across the region

By default, events are visible within your organisation. But as an organiser, you can choose to share them more widely — regionally, so trainees from neighbouring programmes can see and register for your teaching.

Good teaching shouldn’t stop at organisational boundaries. If you’re running a session on a topic that trainees across the region would benefit from, you can make it visible to them. The default sharing scope can be configured at the organisation level.

Facilitated programmes for trainee-led teaching

Running a trainee-led teaching series? Exogi supports facilitated programmes where you set up recurring sessions and trainees claim teaching slots. They can propose topics, confirm their preparation, and deliver their presentation — with you maintaining oversight of the whole programme.

Confirmed teaching slots automatically appear on the calendar, so other trainees can attend. It’s a structured way to run peer-led teaching without the coordination overhead.

Submit events through a straightforward pipeline

Creating a teaching event in Exogi is a three-step process: enter the details, add your sessions (dates, times, sites), and preview how it will look on the calendar. Once submitted, the event goes through an approval pipeline before being published.

You can add multiple sessions to a single event, invite specific people by email, configure which feedback questions to ask, and set capacity limits. If you need to make changes after approval, the event goes through a re-approval step to keep everything consistent.

A record of what you’ve organised

Every event you organise is tracked. Attendance figures, feedback scores, session dates — it’s all there. Over time, this builds into a record of your contribution to teaching that you can draw on for your own appraisal, portfolio, or applications.

The bottom line

Organising teaching should be about the teaching, not the admin around it. Exogi handles the feedback, the attendance, the communication, and the record-keeping — so you can focus on delivering great education.

Get started free at app.exogi.co.uk.